MRO Asia-Pacific

October 31 - November 2 2017
Singapore Expo Convention and Exhibition Centre
Singapore

Exhibitor Resources

The Exhibitor Resource Center is designed to assist you in planning your presence at our event. You will find forms for your booth set-up; shipping; registration information; and contact information. Our goal is to ensure that all your needs/requirements regarding your participation are met. If you need assistance, please contact Anita Joyce Wright at +1.646.392.7864 or Allison Gold at +1.646.233.4425.

Show All

Fascia:

The fascia board will be erected across the front side of your stand. Exact wording of your company name is to be supplied on Form 1.

Flooring:

Basic grey needle punch carpet is provided for all shell scheme booths. No change of color is allowed. Aisle carpet is red.

Walling:

All walls are white laminated panels of 1m width and 2.44m height each. You are not allowed to make alterations to the structure of your stand or remove any integral parts from it. Any damages caused to the panel(s) will be charged to you.

Furniture:

One (1) wastepaper basket will be provided. Please use Form 3 if you require additional furniture.

Lighting:

Two (2) fluorescent lights will be provided (mounted behind fascia). Please use Form 2 if you require additional lighting.

Power Socket:

One (1) 13amp/230v single-phase socket per 9 sqm booth will be provided. Please use Form 2 for additional requirement.

Both the exhibitor and contractor are responsible for dismantling and removing the stand structure, in accordance with the stipulated timing on "Exhibition Schedule". All debris and carpets must be cleared by the exhibitors and/or their contractor by the time stated. Failure to do so may result in the exhibitors and/or their contractors being liable for service fees incurred.

All contractors must place a refundable performance bond of S$50.00/sqm (minimum of S$500.00, up to maximum of S$5,000.00) and sign an undertaking, guaranteeing adherence to all the rules and regulations laid down by the Organizer/Venue. Payments are to be made to Kingsmen Exhibits Pte Ltd by the deadline for forms submission.

The contractor must submit all plans no later than 31 August 2017. This includes detailed drawings of elevations, layout and perspective with dimensions illustrating the design on the stand. Locations of all equipment/machinery on display must be included on the layout. Any booths with coverage ceilings will require special approval by the relevant authorities.

Exhibitors with island booths exposed to aisles on all four sides. Maximum height allowance is 16ft/4.88m. Show Management will allow an additional height allowance of up to 20ft/6.1m including signage. Exhibitors with inline raw space, Arranged in a straight line, or back-to-back with a neighbor (a 36 sqm island split into two 18sqm booths) maximum height allowance is 12ft/3.66m.

IMPORTANT!
All lighting connection & electrical outlets Must be ordered from the official contractor using Form 2.

Exhibitors using ‘pop-up' display stand with fitted lights Must Order lighting connection using the same form.

All raw space exhibitors must provide booth schematics to be approved by Show Management. Send drawings to Allison Gold (allison.gold@aviationweek.com) and Karen Ng (karenng@kingsmen-int.com) no later than 31 August 2017.

General Contractor

Karen Ng
KINGSMEN EXHIBITS PTE LTD
P: (65) 6880 0085
Fax: (65) 6880 0468
karenng@kingsmen-int.com

Kingsmen Service Order Forms

  • Download the package of forms below to order Stand Construction, Electrical Service, Furniture, AV Equipment and Stand Cleaning.

    • Kingsmen Service Order Forms - USD
    • Kingsmen Service Order Forms - SGD

EAC & Insurance Form

Guidelines & Regulations

Please refer to the guidelines above for shell and raw space stands. All raw space exhibitors must provide booth schematics to be approved by Show Management. Send drawings to Allison Gold (allison.gold@aviationweek.com) and Karen Ng (karenng@kingsmen-int.com) no later than 31 August 2017.

Catering

  • Catering Form

Cleaning

Order by 15th September

  • During the exhibition days, the Organiser will be responsible for the general cleaning of the aisle and general areas daily.
  • During the build-up and dismantling periods, exhibitors and/or appointed contractors are responsible for the removal of stand construction debris and rubbish on a daily basis. All aisles must be left clear.
  • Additional cleaning services can be ordered from the Kingsmen Service Order forms

Electrical

Order by 15th September
  • All electrical installation work from source of supply at the exhibition is only allowed to be carried out solely by the Organiser's official contractor.
  • All electrical equipment & connections downstream from Organiser's supply should be tested and appropriately grounded and approved by the Exhibitor's (or Exhibitor's appointed contractor's) local licensed electrical engineers prior to turning on the electrical supply.
  • Supply voltage
    • 3 phase 4 wire system (plus earth), 400 volts +/- 6%
    • Single phase 3 wire system, 230 volts +/- 6%
  • Frequency: 50 Hz with variation maintained within +/- 5%

Furniture

Order by 15th September

The furniture catalog is within the Kingsmen Service Order Forms.

  • Kingsmen Service Order Forms - USD
  • Kingsmen Service Order Forms - SGD

Internet

  • Starhub is the official communication services provider for MRO Asia-Pacific 2016. Please download the form and submit directly to Starhub to order services.
    • Starhub Expo Order Form

Lead Retrieval

  • Lead Retrieval is provided by Capture Technologies. Lead retrieval can be used to collect electronic information of attendees that visit your booth. Optional survey questions or free-flow text can be added.
    • Lead Retrieval Form

Registration and Hotels

Rigging

  • Rigging using the existing hall ceiling structure is only allowed for banners, lighting trusses and any decorative items provided if the item to be suspended is endorsed by a local professional engineer.
  • Due to safety concerns, rigging of booth structures is strictly not allowed.
  • Rigging is only allowed to be carried out solely by the Organizer's official contractor. Pls contact Karen Ng from Kingsmen Exhibits Pte Ltd (karenng@kingsmen-int.com) for all rigging enquiries.

Stand Build Dates and Times

Exhibitor move in:
Raw Space booths 36m2 or larger booths can apply for permission for access on Monday, October 30, 2017 from 12:00 hrs. onwards. Please contact Ms. Karen Ng at : (65) 6880 0085 or karenng@kingsmen-int.com

Monday, October 30 (36m2 or larger only)

12:00 p.m. - 9:00 p.m.

Tuesday, October 31

9:00 a.m. - 9:00 p.m.

Registration Hours

Tuesday, October 31

8:00 a.m. - 5:00 p.m.

Wednesday, November 1

8:00 a.m. - 5:30 p.m.

Thursday, November 2

8:00 a.m. - 3:00 p.m.

Exhibition Hours

Wednesday, November 1

10:30 a.m. - 5:30 p.m.

Thursday, November 2

9:30 a.m. - 3:00 p.m.

Dismantling Dates and Times

Thursday, November 2

3:00 p.m. - 10:00 p.m.

All exhibitor materials must be removed from the exhibit facility by Thursday, November 2, 2017 by 22:00hrs.

EAC

An Exhibitor Appointed Contractor (EAC) is any company other than Aviation Week's official service contractors. Exhibitors are responsible for informing all appointed contractors of the rules, requirements and regulations and for ensuring their compliance. Any and all outside vendors must fulfill the following requirements.

Any exhibitor must insure that non-official vendors hired to perform any of the following services at Aviation Week's event must comply with the rules, requirements and regulations.

Audio Visual
Carpet Rental / Flooring
Computer Rentals
Exhibit Rental/Booth Rental
Exhibitor Marketing
Floral
Furniture
Installation & Dismantling / Display Labor / Supervision
Personnel / Temporary Help / Models
Photography / Video / Film
Security / Guard Service
Transportation / Freight Carrier

Note: for electrical, plumbing, internet, telephone, cleaning, drayage, rigging – the exhibitor and/or EAC must utilize the official vendor designated by Aviation Week.

EAC Form

Click Here to complete the EAC form

Certificate of Insurance

EAC must agree to obtain and maintain during the term of this Agreement a policy of comprehensive general liability insurance which consists of a minimum of $1,000,000 of general liability insurance for the days of the event and name Aviation Week, the Venue and the Official Contractor of record as Additional Insured. This information can be found on the back of the contract in the insurance section.

An exhibitor signs an exhibitor contract and agrees to not only carry the exhibitor insurance required but also to hold the event producer harmless. The required insurance is to protect both the exhibitor and the event producer for claims that arise due to the exhibitors' actions or products. The exhibitor is responsible for this actions and products whether or not they purchase exhibitor insurance.

Exhibitors should be responsible for their actions. As a result, exhibitors are required to provide a certificate of insurance to the event producer to verify they have the required insurance. This is or may be called trade show exhibitor insurance, vendor insurance, exhibitor insurance, exhibitor liability insurance, general liability insurance or a certificate of insurance.

Please complete your COI four (4) weeks prior to the event. If you have questions, please contact Joyce Wright, anitajoyce.wright@aviationweek.com.

Click Here to submit your certificate of Insurance

Rigging

Rigging using the existing hall ceiling structure is only allowed for banners, lighting trusses and any decorative items provided if the item to be suspended is endorsed by a local professional engineer.
Due to safety concerns, rigging of booth structures is strictly not allowed.

Rigging is only allowed to be carried out solely by the Organizer's official contractor. Please contact Karen Ng from Kingsmen Exhibits Pte Ltd (karenng@kingsmen-int.com) for all rigging enquiries.

Stand Approvals

All raw space exhibitors must provide booth schematics to be approved by Show Management. Send drawings to Allison Gold (allison.gold@aviationweek.com) and Karen Ng (karenng@kingsmen-int.com) no later than 31 August 2017.

TWI has been appointed by Penton Media, Inc. as the official transportation coordinator and on site handling agent of equipment and display materials for exhibitors participating in MRO Asia-Pacific 2016.

For complete shipping instructions, please download the appropriate document to your location:

  • MRO Asia 2017 - USA
  • MRO Asia 2017 - Canada
  • MRO Asia 2017 - Worldwide
  • MRO Asia 2017 - Worldwide Tariff

Empty Containers (regardless of size)

It is prohibited to store empty containers of any kind in the stand. Storage of empty boxes, containers, materials may be arranged with TWI Center has the right to request any exhibitor to store empties if they see any exhibitor not abiding by this rule.

TWI — WORLDWIDE

Latest Arrival Dates

  • Air‐ Singapore ‐SIN 16-19 October
  • Sea Freight – LCL ‐ SIN 14-16 October
  • Sea Freight – FCL ‐SIN 14-16 October

Worldwide Document Deadlines

Air Freight DOCUMENT DEADLINE: 26 September
Sea Freight DOCUMENT DEADLINE: 10 October
Radio/Telecomm DOCUMENT DEADLINE: 30 October

Using a consolidator may delay customs clearance and delivery. Any deconsolidation charges will be passed on to you at cost plus 10%.

Contacts

To assist you with your shipment please contact:

APT Show Freight
Suhhailah@aptshowfreight.com
danny.khor@aptshowfreight.com
Tel: +(65) 64998979

TWI GROUP Bryce Larkin
BLarkin@twigroup.com
Tel: +1‐702-691-9014

TWI — USA

Air Freight Consolidation Deadline Date: 26 September

Onsite Delivery 30 October

Ocean Freight

TWI also has complete ocean forwarding capabilities. Please call TWI for sailing schedules, rates and appropriate instructions.

Labels

Please ensure that all boxes/cases are labeled individually.

Company Name:
For: MRO Asia 2017
Hall/Booth No.:
Piece Number __ of __

Badges

Exhibitor Badges are unlimited - Please Note: No one will be allowed to access the exhibition hall and/or conference sessions without registering and collecting an event badge. Booth Personnel registration is complimentary and unlimited. Please make sure your booth staff is registered as "EXHIBITOR" and NOT as "TRADESHOW VISITOR." If your staff is not registered under the correct category, they will incur the reprint fee to change the designation. You must have an exhibitor badge to enter the exhibition hall before official show hours and to stay in the hall after the show closes.

Hotels

Aviation Week Network has contracted with UC, The Source, as the official Hotel Representative for this event. Please do not accept any phone calls from “Housing Bureaus” saying they work with or are affiliated with MRO, Aviation Week or relating to the dates of our event, as Aviation Week does not have any affiliation with these companies. Please do not provide any pertinent information (name, address, credit card) as the ONLY OFFICIAL company that we endorse will be listed on our MRO Asia-Pacific website. For questions on reservations or group contracts, please Contact Una Cote at una.cote@ucthesource.com.

Make sure your hotel accommodations are secure. Click here for special Aviation Week rates and packages.

These Terms and Conditions supplement the terms and conditions set forth in the exhibit space contract executed by exhibitor. Terms used herein have the meanings ascribed to them in the exhibit space contract unless otherwise defined herein. Additional Terms and Conditions are accessible at http://mroasia.aviationweek.com.

1. ELIGIBLE EXHIBITS. Show Management reserves the right to determine whether any company or product is eligible for inclusion in the Show. This determination may be made at any time before or after the start of the Show. Exhibitor or its agent/agency must have no outstanding past due invoices with Show Management or Penton. Past due invoices billed to the exhibitor or its agent/agency must be paid before exhibitor will be allowed access to the Show.

2. FLOOR PLAN. The floor plan for the Show will be maintained as originally presented, wherever practicable. However, Show Management reserves the right, in its sole discretion, to modify the floor plan to the extent necessary for the best interests of the Show, the exhibitors, and the industry. All measurements shown on the floor plan are approximate, and Show Management reserves the right to make such modifications as may be deemed necessary, making equitable adjustment for any exhibitor thereby affected.

3. EXHIBIT SPACE ASSIGNMENT. Space assignment will be indicated on the confirmation of acceptance of the exhibit space contract by Show Management. Exhibitor must rent sufficient space to contain its exhibit completely within the confines of the booth lines. Equipment may not extend into the aisles, over the aisles, or across exhibitorís purchased booth line. Heights and depths specified by the IAEE Guidelines must be observed (see the Exhibitor Resource Center on the Show website). Floor plans for double decker/two story exhibits must be approved by Show Management, the official exhibit services contractor and the Show facility (fire marshal). Additional charges may be incurred. Show Management reserves the right to relocate exhibitor in comparable space for the best interest of the Show. Should exhibitor decide to cancel, the exhibit space reverts back to Show Management.

4. BOOTH SHARING. Exhibitor shall not assign, sublet, subcontract or share the whole or any part of the space allotted without obtaining the prior written consent of Show Management. Companies may be allowed to share booth space as long as there is at least one 9 sqm/10í x 10í booth per company (i.e., two companies cannot share one 9 sqm/10í x 10í booth, but may share an 18 sqm/10í x 20í booth or larger). The primary exhibiting company must notify Show Management in writing that it will be sharing booth space. Subject to Show Managementís approval of the booth sharing and payment by the exhibiting companies of any additional fees (if applicable), each exhibiting company will receive a password to complete its program book listing.

5. EXHIBITOR RESOURCE CENTER AND SHOW POLICIES. The Exhibitor Resource Center containing detailed information will be available on the Show website in ample time for advance planning. The Exhibitor Resource Center will contain, among other things, information regarding shipment, labor, electrical service, rental items and exhibit hours. Service order forms for all available services should be returned by the required deadlines to avoid late charges. If exhibitor elects to use any contractor other than the official contractors designated by Show Management, exhibitor must complete the EAC (Exhibitor Appointed Contractor) form available in the Exhibitor Resource Center. Exhibitor will communicate to any subcontractor that it is bound by this Agreement, and exhibitor will be liable for any act or omission by such subcontractor which would, if taken by exhibitor, constitute a breach of any provision of this Agreement. Exhibitor must abide by the regulations and guidelines included in the Exhibitor Resource Center. Show Management shall have sole control over the official Show policies applicable to attendees, which will be available on the Show website.

6. INSTALLATION AND DISMANTLING OF EXHIBITS. Show Management reserves the right to resell the exhibit space if the exhibitor booth is not set up and/or is not occupied by the exhibitor on the dates and at the times specified in the Exhibitor Resource Center, and this exhibit space contract shall be deemed to have been canceled by exhibitor, and exhibitor shall remain liable for the total fee. Show Management reserves the right to have the official exhibit services contractor install the exhibit or remove unopened freight at the expense of the exhibitor. Exhibitor must provide carpet or other suitable flooring for its entire exhibit space during the Show dates. Under no circumstances may the weight of any exhibit material exceed the specified maximum floor load of the exhibit hall. Exhibitor accepts full and sole responsibility for any injury or damage to persons or property resulting from failure to distribute the placement of its exhibit material in accordance with the floor loading specifications. Dismantling may not begin until the close of the Show on the final day of the Show. Goods and materials used in any display shall not be removed from the exhibit hall until the Show has officially closed. Any exception to this rule must have the written approval of Show Management. Dismantling must be completed and all exhibit materials removed by the final move-out date and hour set forth in the Exhibitor Resource Center. Exhibitor is advised to remove small, portable items immediately upon conclusion of the Show.

7. STAFFING AND DISPLAYS. Exhibitor shall provide adequate staff for maintenance and operation of its exhibit during all Show hours. It is exhibitorís responsibility to create an attractive display area that is in good taste (as determined by Show Management) and enhances the overall appearance of the Show and is a credit to the industry. Show Management reserves the right to approve the character of the display and to prohibit any display which, because of noise or other objectionable features, detracts from the general character of the Show. Any part of an exhibit space which does not reflect the purpose of the Show or comply with specifications set forth in the Exhibitor Resource Center must be corrected at the exhibitorís expense. Show Management reserves the unilateral right to correct any unsightly exhibit, and exhibitor agrees to pay for expenses incurred in making the necessary alterations. If corrections cannot be made, the exhibit shall be removed at exhibitorís cost, with no liability accruing to Show Management.

8. DEMONSTRATIONS. Exhibitor shall observe the ìgood neighborî policy at all times and not intrude upon or disrupt other exhibitors while they are conducting business on the Show floor. Exhibits should be conducted in a manner not objectionable or offensive to neighboring booths. All demonstrations and the use of photographers, musicians, entertainers, loud speakers, sound system equipment and noise-making devices must be restricted to within the exhibitorís booth. Entertaining attendees in booths must be arranged so that exhibitorís personnel and attendees do not block aisles or overlap into neighboring exhibits. Operation of any equipment for demonstration purposes must be pre-approved in writing by Show Management. Show Management reserves the right to determine when any demonstrations become objectionable or interfere with adjacent exhibit spaces and may, if necessary, require that they be discontinued.

9. SOUND. Disruption or noise level from any demonstration or sound system must be kept to a minimum and may not interfere with others. The use of devices for mechanical reproduction of sound or music is permitted (up to 85 decibels), but must be controlled and not be projected outside the confines of the exhibit booth. No noise makers or anything not in keeping with the character and high standards of the Show may be distributed or used by exhibitor in the exhibit area. Show Management reserves the right to determine at what point a disruption or sound level constitutes interference with other exhibits and must be discontinued.

10. PHOTOS AND VIDEOS. Exhibitor may take photos or videos of its displays; however, exhibitor is not permitted to directly take pictures of any other display or instruct others to take such pictures without written permission of Show Management and the exhibitor whose display is being photographed. Notwithstanding the foregoing, exhibitor authorizes Show Management and its Representatives (as defined in Section 16 below) to photograph and/or record all or any part of the Show (including, without limitation, exhibitorís exhibit space and personnel), and exhibitor hereby grants Show Management the worldwide, perpetual, royalty free right and license to reproduce, distribute, transmit, publicly perform and publicly display all such photographs and recordings (and any derivative works thereof) in any medium (now existing or hereafter developed).

11. NO SUITCASING POLICY. ìSuitcasingî refers to the practice of attending a trade show and ìworking the aislesî from a suitcase or briefcase to solicit business from other attendees and exhibitors. The only legitimate location to conduct business during Show hours is within contracted exhibit space on the Show floor. Samples, giveaways, catalogues, pamphlets, souvenirs, industry publications and printed matter or promotional material of any kind may be distributed by exhibitor and its representatives (including hosts and hostesses) only within the confines of its booth, with the exception only of designated sponsorships and marketing opportunities for which exhibitor has contracted with Show Management. Violations should be reported to Show Management.

12. FOOD, BEVERAGES AND LIQUOR. The Show facility requires that ALL food and beverages distributed by exhibitors, attendees or sponsors be purchased solely from the venue itself. There are no exceptions. The Show facility reserves the right to confiscate any items considered a violation of this policy without compensation and may eject the offender from the premises. Show Management will not be liable for any damages to anyone who violates this policy. Any person or business entity that furnishes liquor to a guest has a civil and legal duty to do so responsibly. Show Management recommends that exhibitor research the liquor laws in the jurisdiction where the Show will be held to evaluate its exposure and meet any requirements for liability insurance. If exhibitor intends on serving any liquor from its booth, PLEASE NOTE: Only the official caterer may serve any alcoholic beverages. Show Management also requests that to minimize any liability alcoholic beverages be served during a limited time period.

13. DISPLAYS AND EXHIBITS OUTSIDE SHOW. Exhibitor agrees that outside of its own designated exhibit space at the Show, it will not (nor will it permit its agents or distributors to) conduct any display or exhibit or distribute publications or any product bearing its trademark within a three mile radius of the Show or the Showís officially designated hotels during the dates of the Show. This limitation does not apply to participation in other trade association exhibitions which may coincidentally be ongoing in the same city or to exhibitorís regular place of business or show room. Violation of this provision by exhibitor will constitute a material breach of the Agreement, and Show Management may, in its sole discretion, cancel the Agreement. Upon cancellation, exhibitor will remove its display and any equipment contained in the exhibit hall and forfeit all payments made pursuant to the Agreement.

14. SOCIAL FUNCTIONS/SPECIAL EVENTS. Hospitality functions (including meetings, unless approved by Show Management) are not permitted during Show hours or Show sponsored events. Any social function or special event during the dates of the Show in the host city is reserved for exhibiting companies and must be approved by Show Management.

15. COMPLIANCE WITH LAWS/STANDARDS. Exhibitor shall comply with all federal, state, and local laws, rules, standards, regulations and ordinances (ìLawsî), including but not limited to copyright laws and all Laws pertaining to business licenses, health, fire prevention and public safety, and all Show Management and Show facility rules and regulations. Exhibitor shall be solely responsible for obtaining any necessary tax identification numbers and any licenses, permits or approvals required under any Law and for paying all taxes (including all sales taxes), license fees, use fees, or other fees, charges, levies or penalties that may become due to any governmental authority in connection with its participation in the Show. All amounts due from exhibitor to Show Management shall be paid in full in U.S. dollars without reduction for withholding or other taxes, deductions or offsets of any kind. If applicable, (i) exhibitor shall pay the cost of conversion to U.S. dollars, and (ii) any required withholdings or taxes will be paid by exhibitor to the appropriate third party. Exhibitor must comply with union work rules if union labor will be made available. If Show Management becomes aware of exhibitorís failure to comply with any applicable Law, such failure to comply shall be cause for rejection or removal of exhibitor and its exhibit from the Show. All property of exhibitor is understood to remain in exhibitorís possession, custody and control in transit to, from, or within the confines of the exhibit hall, and is subject to the rules and regulations of the Show.

Fire & Safety Laws. Federal, state and local fire and safety Laws must be strictly observed. Flammable or hazardous fluids, substances, or materials of any nature are prohibited in the booth and in the storage area behind the booth. All decorative materials, including cloth decorations, must be flame-proofed and comply with local fire regulations. Transferring of flammable liquids while in the exhibit hall is expressly prohibited. Electrical equipment and wiring must comply with fire department and underwriter rules and meet all safety codes. Smoking at the Show is forbidden. Aisles and fire exits cannot be blocked by exhibits.

Copyrights/Music Performance Rights Licenses. Exhibitor must obtain music performance rights licenses through the applicable performing rights associations if exhibitor intends to use copyrighted music in its booth. Show Management is not responsible for the music used by exhibitor, and without limiting exhibitorís indemnification obligations otherwise set forth in the Agreement, exhibitor hereby agrees to indemnify, defend and hold harmless Show Management, all other Show Providers (as defined in Section 16 below), and each of their respective Representatives (as defined in Section 16 below) for any and all Claims (as defined in Section 17 below) related to any copyright violations that result from exhibitorís failure to obtain the appropriate licenses.

License. Exhibitor agrees that Show Management and its affiliates shall have the perpetual, worldwide, royalty free license and right to collect and maintain, and to reproduce, publish, display, transmit, distribute, adapt, create derivative works from, syndicate and otherwise exploit or use, commercially or otherwise, in any medium, any and all information related to exhibitorís products that are made available to Show Management in connection with the Show or any other events owned, organized, managed, or operated by Show Management in which exhibitor participates, in each case whether prior to, concurrently with, or following exhibitorís submission of the exhibit space contract.

16. LIABILITY FOR DAMAGE. Exhibitor will be liable for any damage caused in any manner, including by fastening displays or fixtures to the building floors, walls, columns or ceilings or to the standard booth equipment and for any damage to equipment furnished by Show Management or designated service suppliers. Exhibitor may not apply paint, lacquer, adhesive or any other coating to building walls and floors or to standard booth equipment. Show Management and its equity owners and affiliates; Show facility management and its owners, affiliates, lessors and lessees; and official exhibit service contractors and security services (all of the foregoing in this sentence, collectively, ìShow Providersî) and each of their respective officers, directors, officials, employees, agents, contractors and representatives (collectively, ìRepresentativesî) will not be responsible for the safety or any loss, theft, destruction or damage to property of, or for any injury to, exhibitor or its Representatives for any reason, including without limitation, due to theft, strikes, fire, water, storm, vandalism or other causes (and exhibitor waives all claims against Show Providers and their Representatives, and releases all of them from all liabilities, with respect to same). Although Show Management will take reasonable precautions by assigning security personnel to provide perimeter security during the hours the exhibit area is closed, which provides a measure of security in protecting exhibits from loss, exhibitor is responsible for the security of its own exhibit materials and to insure its property against loss and theft.

17. INDEMNIFICATION. Exhibitor agrees to indemnify, defend, and hold harmless (and to the maximum extent permissible under applicable law, exhibitor hereby expressly releases and discharges ) Penton, all other Show Providers, and each of their respective Representatives from and against any and all alleged and/or actual claims, actions, lawsuits, proceedings, damages, penalties, demands, losses, expenses, fees (including reasonable attorney fees), costs or liabilities of any kind or nature whatsoever (collectively, ìClaimsî), including but not limited to any Claim for property damage and/or personal injury, in connection with, caused by or arising out of the attendance at and/or participation in the Show by (a) exhibitor, (b) its Representatives (or any other party acting on exhibitorís behalf), or (c) any of exhibitorís servants, invitees, patrons or guests (all of the foregoing in clauses (b) and (c), collectively, ìRelated Partiesî), whether as a result of (i) exhibitorís or any Related Partyís act, omission, negligence or willful misconduct, (ii) exhibitorís or any Related Partyís violation of any policy of, or breach or alleged breach of any agreement with, Penton or any other Show Provider, (iii) exhibitorís or any Related Partyís violation of any applicable Laws, (iv) exhibitorís or any Related Partyís infringement of any third party rights, including without limitation, the infringement of any patented, trademarked, franchised or copyrighted music, materials, devices or dramatic rights used or incorporated in the Show by exhibitor or any Related Party, or (v) otherwise, and in each case, whether or not foreseeable. This provision shall survive any termination or expiration of the Agreement.

18. INSURANCE. Exhibitor is required to carry property and liability insurance in amounts sufficient to cover any losses or liabilities exhibitor may incur in connection with the Show, including without limitation, due to damage or loss to exhibitorís property or injury to the person and/or property of others. Notwithstanding the foregoing and except as otherwise provided in the Exhibitor Resource Center, at all times that exhibitor has access to the Show grounds, exhibitor shall maintain at a minimum the following insurance from an insurance company rated B+ or above by A.M. Best Company:

General commercial liability insurance, including contractual liability and advertising injury coverage, with a minimum liability limit of not less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.

Exhibitorís policy should add Penton Media, Inc. and Penton Business Media, Inc. and their respective affiliates, the applicable Show facility, and/or any other official exhibitor service contractor as additional insureds.

By executing the Agreement, exhibitor represents and warrants that it has all such insurance in effect and that it shall maintain all such insurance at least through exhibitorís occupancy of the exhibit space and the Show facility. If requested by Show Management, exhibitor shall provide a certificate of insurance evidencing the required coverage.

19. REJECTED EXHIBITS. Exhibitor acknowledges and agrees that its exhibit shall be admitted and shall be permitted to remain in the Show only upon continued strict compliance by exhibitor with all terms, conditions, standards, policies and other provisions of the Agreement. Notwithstanding such compliance, Show Management reserves the right to reject or remove exhibitorís exhibit, in whole or in part, from the Show for any reason whatsoever. If exhibitorís exhibit is rejected or removed without cause given, Show Management shall return to exhibitor the unearned portion of the rental fee. Any violation by exhibitor of the Agreement, including without limitation, any violation of the rules and regulations of the Show or facility, shall subject exhibitor to termination of the Agreement and the forfeiture of exhibit space and any monies paid on account thereof, and Show Management shall be entitled to exercise any other rights or remedies under applicable law. Upon written notice of termination, Show Management shall have the right to take possession of exhibitorís space, remove all persons and properties of or related to exhibitor, and hold exhibitor accountable for all risks and expenses incurred in such removal. No portion of the rental fee shall be returned if rejection or removal occurs upon violation of the Agreement.

20. FORCE MAJEURE. Show Management shall not be liable for delay or failure of performance or fulfillment of this Agreement (including delivery of exhibit space) caused by an act of God; action by any governmental or quasi-governmental entity; fire, flood or other disaster; public enemy; insurrection; riot; explosion; embargo; terrorist attacks; strikes whether legal or illegal; labor or material shortage; work slowdown; transportation interruption of any kind; authority of law; the building being destroyed or substantially damaged; or any other cause beyond the control of Show Management (ìForce Majeure Eventî).

21. AMENDMENTS TO STANDARDS, RULES AND POLICIES. Show Management reserves the right to modify all standards, rules and policies, and to adopt additional standards, rules and policies in its sole discretion. Any such modifications and additions shall be made available promptly to exhibitor and shall be effective immediately upon adoption, and exhibitor agrees to comply with all such modifications and additions.

22. JURISDICTION AND GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of New York, without regard to its conflicts of laws provisions. The State and Federal Courts located in New York, New York shall have exclusive jurisdiction over all suits and proceedings arising out of or in conjunction with this Agreement. Both parties hereby submit to the jurisdiction of said courts for the purpose of any such suits or proceedings.

23. ASSIGNMENT. Exhibitor may not assign any of its rights or delegate any of its duties under this Agreement without the prior written consent of Show Management. All of the terms and provisions of this Agreement shall be binding on, and shall inure to the benefit of, the respective successors and permitted assigns of the parties.

24. DOUBLE DECKER/2 STORY EXHIBITS. All floor plans must be approved by Show Management, Official Contractor and Venue. There is also an additional charge regarding this.

Badges and Bracelets

Badges will not be mailed. Badges and event materials can be collected in the registration area at the foyer outside of Hall 2. During set-up, exhibitors and contractors will need bracelets to enter the hall.

These can be picked up from Security.

Badge Reprints:
Attendees and Exhibitors will incur a $20 fee for badge reprints. ID will be required to receive badge reprints.

Find your Stand and Set Up.

Stand Build Dates and Times

Exhibitor move in:
Raw Space booths 36m2 or larger booths can apply for permission for access on Monday, October 30, 2017 from 12:00 hrs. onwards. Please contact Ms. Karen Ng at : (65) 6880 0085 or karenng@kingsmen-int.com

Monday, October 30 (36m2 or larger only)

12:00 p.m. - 9:00 p.m.

Tuesday, October 31

9:00 a.m. - 9:00 p.m.

Registration Hours

Tuesday, October 31

9:00 a.m. - 5:00 p.m.

Wednesday, November 1

8:00 a.m. - 5:30 p.m.

Thursday, November 2

8:00 a.m. - 3:00 p.m.

Exhibition Hours

Wednesday, November 1

10:30 a.m. - 5:30 p.m.

Thursday, November 2

9:30 a.m. - 3:00 p.m.

Dismantling Dates and Times

Thursday, November 2

3:00 p.m. - 10:00 p.m.

All exhibitor materials must be removed from the exhibit facility by Thursday, November 2, 2017 by 22:00hrs.

Raw Space booths 36m2 or larger booths can apply for permission for access on Monday October 17, 2017 from 12:00 hrs. onwards. Please contact Ms. Karen Ng at : (65) 6880 0085 or karenng@kingsmen-int.com

ALL STANDS MUST BE COMPLETED BY 09.30 WEDNESDAY, November 1.